1. Agreement to Terms
By checking the box below and submitting this form, you (“User”) confirm that you have read, understood, and agree to these Terms & Conditions governing the collection, storage, and use of your personal data by Eyeprentice (“we,” “us,” or “our”).
2. Information We Collect
When you register, apply, or submit a form on this website, we may collect the following personal information:
- Identity information: Full name, professional credentials, specialty/residency program
- Contact information: Email address, phone number, mailing address
- Professional information: Medical school, residency program, graduation year, career interests
- Application materials: CV, personal statement, and any documents submitted through this platform
- Technical data: IP address, browser type, device information, and usage data collected automatically via cookies
3. How We Use Your Information
We use the information collected for the following purposes:
- Processing your fellowship application or event registration
- Communicating with you regarding programs, events, and updates
- Matching applicants with fellowship programs and industry partners
- Sending promotional communications about Eyeprentice events, showcases, and opportunities (you may opt out at any time)
- Improving website functionality and user experience
- Complying with applicable legal obligations
4. Data Sharing & Disclosure
We do not sell your personal data. We may share your information with:
- Fellowship program partners (e.g., Willis Knighton Eye Institute, Williamson Eye, Vance Thompson Vision, and other affiliated programs) solely for the purpose of evaluating your application
- Ophthalmic industry sponsors and exhibitors participating in Eyeprentice showcase events, where you have registered for or expressed interest in industry engagement
- Third-party service providers who assist in operating our website and communications (e.g., email platforms, registration tools, CRM systems), bound by confidentiality agreements
- Legal authorities if required by law or to protect the rights and safety of Eyeprentice or its users
5. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined above or as required by law. Application data is typically retained for up to three (3) years following your last interaction with us. You may request earlier deletion at any time (see Section 7).
6. Cookies & Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance functionality and analyze site traffic. By using this website, you consent to our use of cookies in accordance with this policy. You may disable cookies through your browser settings; however, some features of the site may not function properly as a result.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete data
- Request deletion of your personal data (“right to be forgotten”)
- Withdraw consent to marketing communications at any time
- Data portability — request a copy of your data in a machine-readable format
- Lodge a complaint with a relevant data protection authority
To exercise any of these rights, contact us at: info@eyeprentice.com
8. Data Security
We implement reasonable technical and organizational safeguards to protect your personal information from unauthorized access, disclosure, or loss. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
9. Third-Party Links
This website may contain links to third-party sites (including fellowship program websites and registration platforms). We are not responsible for the privacy practices of those sites and encourage you to review their individual policies.
10. Children’s Privacy
Eyeprentice is intended for use by medical professionals and students aged 18 and older. We do not knowingly collect personal information from individuals under the age of 18.
11. Changes to This Policy
We reserve the right to update these Terms & Conditions at any time. Material changes will be communicated via email or a prominent notice on the website. Continued use of the site after changes constitutes acceptance of the updated terms.
12. Contact Us
For questions, concerns, or data requests related to this policy, contact:
Eyeprentice Email: info@eyeprentice.com Website: www.eyeprentice.com